Overview

Conference organizers manage delegate registration, speakers, logistics and communication. Gaptix handles registrations, shares agendas, sends updates and supports delegates on WhatsApp — filling seats, reducing no-shows and giving delegates a smooth experience from registration to a well-run conference.

Use Cases

WhatsApp use cases for Conference Organizers

Every step from discovery to repeat purchase — automated on the channel your customers check most.

Enquiry & registration

Handle enquiries and delegate registration.

Agenda & speaker info

Share agenda, speakers and sessions.

Ticketing & payments

Sell passes and collect payments.

Reminders

Send reminders to reduce no-shows.

On-site support

Provide wayfinding and session info.

Sponsor & exhibitor support

Support sponsors and exhibitors.

Networking

Facilitate networking and meetings.

Feedback & reports

Collect feedback and post-event data.

The Platform

Everything Gaptix gives your Conference Organizers business

One platform to run marketing, sales and support for conference organizers on WhatsApp.

AI Agents

Trained on your catalogue and policies to answer, recommend and sell 24/7.

WhatsApp Catalogue

Showcase products with images, prices and variants right inside chat.

Broadcasts & Campaigns

Segment customers and send offers, launches and reminders that get seen.

Shared Team Inbox

Your team and AI collaborate on one inbox with full context.

Payments & Checkout

Accept UPI, cards, netbanking, EMI and COD with secure links.

CRM & Leads

Capture, tag and nurture every customer automatically.

Chatbot Flows

Design multi-step journeys with conditions, delays and actions.

Analytics

Track opens, replies, conversions and revenue by campaign.

In Action

See it in a real conversation

This is how a conference organizers customer goes from question to checkout — automatically, in seconds.

10xhigher open rates than email

24/7instant AI responses

3xfaster response & resolution

↑more conversions & repeat orders

Gaptix AI online

I want to register for your tech conference next month — what's the fee?

Great! The 2-day tech conference is ₹4,999 (early-bird ₹3,999 until Friday). Want to register? I'll share the agenda and speaker line-up and send your pass here.

Yes, early-bird please.

Registered 🎟️ Early-bird ₹3,999, pass sent to this chat. I'll share the full agenda and send reminders with venue details and timings. See you there — reply here for any help on the day!

FAQ