Overview

Event management companies handle enquiries, planning, vendors and guest coordination across many events. Gaptix captures event enquiries, shares packages, books consultations and coordinates details on WhatsApp — winning more events, easing planning and keeping clients and guests aligned from brief to a flawless event day.

Use Cases

WhatsApp use cases for Event Management

Every step from discovery to repeat purchase — automated on the channel your customers check most.

Event enquiry capture

Capture event type, date, guests and budget.

Package & portfolio

Share packages, portfolio and past events.

Consultation booking

Book planning consultations and site visits.

Quotation & proposal

Share quotes and event proposals.

Vendor coordination

Coordinate vendors, timelines and logistics.

Guest management

Handle RSVPs and guest communication.

Payments

Collect advances and balances.

Feedback & referrals

Collect feedback and referrals.

The Platform

Everything Gaptix gives your Event Management business

One platform to run marketing, sales and support for event management on WhatsApp.

AI Agents

Trained on your catalogue and policies to answer, recommend and sell 24/7.

WhatsApp Catalogue

Showcase products with images, prices and variants right inside chat.

Broadcasts & Campaigns

Segment customers and send offers, launches and reminders that get seen.

Shared Team Inbox

Your team and AI collaborate on one inbox with full context.

Payments & Checkout

Accept UPI, cards, netbanking, EMI and COD with secure links.

CRM & Leads

Capture, tag and nurture every customer automatically.

Chatbot Flows

Design multi-step journeys with conditions, delays and actions.

Analytics

Track opens, replies, conversions and revenue by campaign.

In Action

See it in a real conversation

This is how a event management customer goes from question to checkout — automatically, in seconds.

10xhigher open rates than email

24/7instant AI responses

3xfaster response & resolution

↑more conversions & repeat orders

Gaptix AI online

We need to organise a corporate offsite for 150 people next month.

Exciting! For a 150-person corporate offsite, we handle venue, travel, activities and F&B. Could you share the dates and budget? I'll share our portfolio and book a planning consultation.

Next month, budget ₹15L.

Perfect 🎉 I'll share relevant offsites and book a planning consultation. We'll propose a venue, agenda and activities within ₹15L, then coordinate all vendors and logistics. You'll get updates and RSVPs managed here.

FAQ